Student Evidence Export

This is a staff evidence collector, not a student self-service download area or a Moodle course backup. It reads existing assessment records and builds PDF reports and ZIP evidence packs. It does not create assessments or mark submissions.

Quizzes → PDF

A finished-attempt evidence report with question evidence and assessment details. The exporter prefers non-preview attempts, then the most recent finish time and attempt number; it is not an archive of every quiz attempt.

Assignments → ZIP or PDF

File submissions are packaged with a compliance cover-sheet PDF. The cover sheet incorporates submission and marking information, feedback comments and online text where available. Online-text-only submissions with no uploaded files export directly as a PDF.

Knowledge checks → PDF

The dedicated knowledgecheck exporter builds question evidence and scores for the completed attempts it retrieves. This option requires the Knowledge Check activity and compatible attempt records; it is not support for every third-party knowledge-check module.

1. Obtain the verified release through the access controls above. Review its archive-bound Requirements before installation.
2. Upload the ZIP through Site administration → Plugins → Install plugins, or place the plugin directory at local/student_export in the Moodle installation.
3. Complete Moodle’s upgrade checks. Confirm PHP ZipArchive is available for assignment and course ZIP exports.
4. Open Site administration → Reports → Student Evidence Export, or /local/student_export/index.php.

The capability local/student_export:view is defined at system context and allowed for the manager archetype. Having a teacher role in one course alone is not enough. Grant it deliberately: it exposes personal assessment records across the export workspace.

There are no exporter configuration fields on a separate settings form; the admin registration links directly to the report.

1. Find the learner. Search by full name, email or Moodle username. The selector excludes deleted, suspended, unconfirmed and guest accounts and supports pagination.
2. Choose the course. When the learner has records in block_trainingplan_userseq, that sequence supplies the course list. Otherwise, the plugin uses enrolments on enabled enrolment methods without filtering the user enrolment’s suspension status.
3. Choose an evidence category. Browse quizzes, assignments or knowledge checks. The activity list is based on the records each category considers eligible, not a guarantee that the entire course is complete.
4. View or download an activity. PDF exports can be served inline through View; ZIP exports remain archives, so browser preview is not guaranteed.
5. Download All Evidence. Generate one course ZIP for the selected learner. Review its contents before retaining it as an evidence record.

The bulk endpoint includes visible, non-deleting quizzes with finished attempts, assignments with a latest submitted submission, and knowledge checks with attempt status 1 when that module is installed. Individual evidence files are placed in quizzes/, assignments/ and knowledgechecks/; assignment exports may themselves be ZIP files.

The interactive knowledge-check list additionally checks activity completion. Consequently, the on-screen list and bulk ZIP do not use identical eligibility rules. Quiz completion is based on a finished attempt, not necessarily a passing grade; an assignment need not already be graded to have a submitted record.

Optional final marking sheet: the bulk export can include the most recently modified approved sheet from local_finalmarkingsheet. The plugin, its table, PDF exporter and local/finalmarkingsheet:export course capability must be present. Without them, the normal evidence export still proceeds.

If no evidence files or eligible final marking sheet are added, the ZIP contains an export-notice.txt rather than an empty archive. It is an absence notice, not assessment evidence.

The plugin declares a Moodle Privacy API null provider: it does not maintain its own personal-data store. It nevertheless reads personal data from Moodle and writes evidence files into request-scoped temporary directories for delivery.

Exports require login, the system capability and a valid session key. Downloaded files leave Moodle’s access controls; retain them in an approved location and apply your organisation’s access and retention policies. A generated evidence pack does not itself certify regulatory compliance.

The learner is missing

Check whether the Moodle account is suspended, unconfirmed or deleted. Those accounts are excluded from the selector. Searching is not limited to a student-role filter.

A course or activity is missing

Check the training-plan sequence first, then enrolment-method status. Confirm module visibility and the relevant finished/submitted attempt records. For knowledge checks, also check activity completion and the installed module’s attempt schema.

The ZIP fails or the PDF cannot be opened

Check PHP ZipArchive, temporary-directory permissions and Moodle’s PDF library errors. Review server logs using an authorised administrator account; do not share learner evidence in public support requests.

The final marking sheet is absent

Check that an approved sheet exists for this learner and course, that the optional plugin supplies its PDF save_file exporter, and that your account can export the sheet in course context.